How to choose the right Conference System? A complete guide

Home / Blog / How to choose the right Conference System? A complete guide

The importance and relevance of having meetings to discuss the operations of a company and to take decisions for its future course of action need no further explanation. One of the biggest advancements in technology that has transformed businesses would be the invention of conferencing systems. It has become such an important part of everyday business that one cannot do without having an internal conference system in the workplace. 

Before we get into the nitty gritties of choosing a conference system, let us first try to understand what a conference system is. A conference host system essentially comprises audio equipment that can enable the speakers to hear and speak clearly as well as having a limited set of controls to check the conference system.

Benefits of using conference system

A conference system is beneficial to a company in more ways than one. Here are a few reasons why a conference system is an essential part of any business:

  • Save meeting time: when everyone has a personal microphone on the table, it definitely avoids wasting unwanted time on the transmission of the microphone.
  • Optimize meeting flow: The conference microphone system has functions such as mute, volume adjustment etc., which allows the chairman to carefully control the conference,
  • Better engagement: A conference microphone system makes it easier for attendees to participate in the discussion.
  • Integrate simultaneous interpretation: The conference microphone system can be integrated with synchronous interpretation equipment, which transmits signals directly to the interpreter for translation without interruption.

In general, the ultimate purpose of the conference microphone system is to boost the efficiency of the conference to a larger range and exert a greater influence.

Now that you have a clear understanding of why a conference system is essential to any modern day business, let us explore the different components of a conference system and how you can choose the right conference system for your business.

The three main components that comprise a conference system

  • Conference Host
  • Chairman Microphone
  • Delegate Microphone


Conference Host

The Conference Host is the central control unit of a conference system that controls all the other units, including the desktop chairman unit and desktop delegate units. It facilitates the interaction between the units and integrates all the functions necessary to run the conference system in a smooth and efficient manner. The host unit manages and integrates audio signals, microphone sound input, mute and speech settings, advanced voting functions, to name a few. It acts as the brain of the whole system and helps show how the number of chairman and delegate units can be accommodated in the conference system.

The NVS-DC600013CH series conference system from Norden is one of the most in-demand intelligent conference hosts in the world. It comes bundled with state of the art extension controllers, conference controllers, automatic camera tracking and 4.3" TFT touch screen, which provides clear and crisp display and sound settings. Buy the Conference Host here.

Chairman Microphone

The Chairman Microphone is that part of the conference system that is to be used by the chairman or the person heading the meeting. The chairman microphone is an advanced microphone system that comes with several functions such as muting other speakers, autonomy over activation function, free from position limitations, etc. which would enable a chairman to conduct the meeting in a smooth manner.

Also Read: What is a Mixer Amplifier? What are the Different types of Mixers?

If you are looking for the best chairman microphone in the market, go for the NVS-DC600021CM series smart digital conference system. It comes in different sizes such as 315mm, 320mm, 415mm or 430mm microphone rod and provides two colour choices black and white. The Chairman Microphone from Norden is bundled with a variety of features and functions such as a Magnetic HiFi speaker, 3.5mm stereo headphone jack, automatic camera tracking function in case where the camera is connected, automatic EQ adjustment function and is free from position limitations, to name a few.

Delegate Microphone

The Delegate Microphone rounds up the conference system. This is a microphone unit suitable for all the other delegate speakers other than the chairman and has features like one-key speech button, light signal, volume control and voting buttons. 

Norden has come out with the NVS-DC600032CM series smart digital conference system, a one-of-a-kind delegate microphone that provides features such as discussion speech, passive control system, Magnetic HiFi speaker, 3.5mm stereo headphone jack, one-key speech button, light signal, volume control and voting buttons. Get your hands on the best desktop delegate unit from Norden, here.

In addition to the above, you can have more devices and equipment for your conference system based on your specific needs. Some of the most commonly used equipment for conference systems are:

  • Power Amplifier
  • Audio Processors
  • Loud Speaker
  • Simultaneous interpretation equipment

Get all your conference system equipment needs met with the leading and most trustworthy partner, Norden Communications. Our range of products are among the top conference system equipment in the world. We assure satisfaction, quality and performance through our Conference Host, Chairman Microphone and Desktop Microphone, making your conference system top-notch and efficient. Check out our range of conference system units here.